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Limitations in QuickBooks QBi series (2008/09 and later)
ID: 258 Category: Accounts - Business Range - Desktop & Hosted (previously QuickBooks) Status: Resolved Views: 3090

What are the limitations in Reckon Accounts ( previously QuickBooks) QBi series (2008/09 and later)?


Reckon Accounts (previously QuickBooks) can handle a maximum of 2 billion transactions. The maximum number of transactions is limited more by your computerís disk space and memory than by Reckon Accounts.

Each List in Reckon Accounts has a maximum number of items it can contain, as shown in the following tables below.

Reckon Accounts Accounting to Reckon Accounts Premier

Account List10,000
Name list*14,500
Item List (Group items can contain only 20 individual items)  14,500
Class List10,000
Terms List10,000
Customer Type List10,000
Shipping Method List10,000
Customer Message List10,000
Payment Method List10,000
Memorised Transaction List14,500
Memorised Report List14,500
Template List10,000
Payroll Item List10,000
To Do Note List10,000
Job Type List10,000
Sales Rep List14,500
Price Level List100
Tax Code List 10,000
Currency List10,000
Attribute Definitions List10,000
Vehicle List10,000
Workers Comp Code List10,000
Billing Rate Level List 100
Payment Template List10,000
U/M Set List100,000
Payroll Schedule List200 


* Employees, Customers, Suppliers and Other Names added together cannot exceed the 14,500 combined.

Reckon Accounts  Enterprise

Name List *1,000,000
Item List1,000,000
Memorised Transaction List29,000
Memorised Report List29,000
Sales Rep List29,000
Price Level List200
Shipping Method List10,000


Employees, Customers, Suppliers and Other Names added together cannot exceed the 1,000,000 combined)

Exchange Rate limitations:

Large exchange rates:  http://kb.reckon.com.au/issue_view.asp?ID=4045
*Overflow*:  http://kb.reckon.com.au/issue_view.asp?ID=4391

Practical Limitations

Reckon Accounts is designed, typically, for small businesses with 20 or fewer employees and annual revenue of less than three million dollars. The ideal use of Reckon Accounts is to keep at least two years of detailed transactions in a company data file so that you can run comparative reports and have prior-year project information.
The rate of growth of Reckon Accounts company data files varies significantly from company to company. There is no "average" or "typical" data file size, since businesses track different information. How quickly a file grows depends on the number of transactions, the amount of information entered per transaction, and the number of "links" per transaction.

For example, someone who enters 500 1-line invoices per month might find that their data file is smaller than another person who enters 100 5-line invoices per month, while someone who usually receives five separate payments per invoice would have a larger file than someone who typically receives only one payment per invoice.

If performance becomes an issue or you decide you do not want to keep detailed transactions for prior years, you can clean up your Reckon Accounts data file. Information on cleaning up your data file can be found via the Help menu in Reckon Accounts and will explain what is involved and what should be done before cleaning up your data file.

Please be sure to create and check you have at least one backup file before you make any changes.

Related Issues:
No related issue is available.

Submitted: 6/2/2008 Modified: 5/31/2019

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