What are the limitations in Reckon Accounts ( previously QuickBooks) QBi series (2008/09 and later)?
Reckon Accounts (previously QuickBooks) can handle a maximum of 2 billion transactions. The maximum number of transactions is limited more by your computerís disk space and memory than by Reckon Accounts.
Each List in Reckon Accounts has a maximum number of items it can contain, as shown in the following tables below.
Reckon Accounts Accounting to Reckon Accounts Premier
|Item List (Group items can contain only 20 individual items) ||14,500|
|Customer Type List||10,000|
|Shipping Method List||10,000|
|Customer Message List||10,000|
|Payment Method List||10,000|
|Memorised Transaction List||14,500|
|Memorised Report List||14,500|
|Payroll Item List||10,000|
|To Do Note List||10,000|
|Job Type List||10,000|
|Sales Rep List||14,500|
|Price Level List||100|
|Tax Code List ||10,000|
|Attribute Definitions List||10,000|
|Workers Comp Code List||10,000|
|Billing Rate Level List ||100|
|Payment Template List||10,000|
|U/M Set List||100,000|
|Payroll Schedule List||200 |
* Employees, Customers, Suppliers and Other Names added together cannot exceed the 14,500 combined.
Reckon Accounts Enterprise
|Name List *||1,000,000|
|Memorised Transaction List||29,000|
|Memorised Report List||29,000|
|Sales Rep List||29,000|
|Price Level List||200|
|Shipping Method List||10,000|
* Employees, Customers, Suppliers and Other Names added together cannot exceed the 1,000,000 combined)
Exchange Rate limitations:
Large exchange rates: http://kb.reckon.com.au/issue_view.asp?ID=4045
Reckon Accounts is designed, typically, for small businesses with 20 or fewer employees and annual revenue of less than three million dollars. The ideal use of Reckon Accounts is to keep at least two years of detailed transactions in a company data file so that you can run comparative reports and have prior-year project information.
The rate of growth of Reckon Accounts company data files varies significantly from company to company. There is no "average" or "typical" data file size, since businesses track different information. How quickly a file grows depends on the number of transactions, the amount of information entered per transaction, and the number of "links" per transaction.
For example, someone who enters 500 1-line invoices per month might find that their data file is smaller than another person who enters 100 5-line invoices per month, while someone who usually receives five separate payments per invoice would have a larger file than someone who typically receives only one payment per invoice.
If performance becomes an issue or you decide you do not want to keep detailed transactions for prior years, you can clean up your Reckon Accounts data file. Information on cleaning up your data file can be found via the Help menu in Reckon Accounts and will explain what is involved and what should be done before cleaning up your data file.
Please be sure to create and check you have at least one backup file before you make any changes.