Why does the EmpDupe file created by Payroll Premier show an amount for RESC that is not present on the Payment Summary? The Payment Summary is correctly showing no amount for RESC.
Users should first check with their Accountants on the legal position of reporting RESC for employers electing to pay Super to employees not mandated by law to receive Super.
You will encounter this problem under the following conditions:
· In Super Preferences > Super Defaults, only Monthly super Threshold on Casual Employees is ticked; and,
· A permanent employee earns an amount below the monthly threshold and according to preference settings is paid statutory super.
You will also encounter this problem if you pay Super to a casual employee who earns less than the monthly threshold by changing the % or $ amount when preparing pays.
Reckon is unsure whether the Payment Summary field or the EmpDupe field is in error. Users should first check with their Accountants on the legal position of reporting RESC for employers electing to pay Super to employees not mandated by law to receive Super.
If you confirm that the Payment Summary is in error then you will need to issue manually prepared Payment Summaries to your employees and make a paper submission of your PAYG Withholding Annual Report to the ATO. If you have not been sent these forms by the ATO already, you can download them from the ATO website.
If you confirm that the EmpDupe is at fault, then you have two options:
Option 1: submit your PAYG Withholding Annual Report manually.
If you have not already received one, you will need to obtain a PAYG payment summary statement from the ATO.
Option 2: Modify the EmpDupe file.
Warning: this option requires you to open a software-generated file that contains relevant information in a single string of digits. If you do not feel confident in your computer skills to carry out these steps, Reckon advises you consult your IT Professional. Incorrect adjustments to this file may make it unacceptable to the Australian Taxation Office.
For information on the position of each element of the Payment Summary in the digit string inside the EmpDupe file, please see p22 of the Electronic reporting specification - Pay as you go (PAYG) withholding payment summary annual report version 11.0.0, dated August 2012 and available at:
1. In Windows Explorer, go to C:\QPRollV21\Export;
2. Right-click on the file EmpDupe > Open > select Notepad;
3. Inside the EmpDupe file click on Format and tick the option Word Wrap;
4. Identify the start of the Employee’s entry – 628DINBS…;
5. The RESC amount appears in position 313-320. This string is easy to identify because:
a. Position 312 before it will have the letter A or O;
b. Position 321 after it will have the letter R, T or be blank;
Please note that there are 8 digits assigned for RESC so an amount like $32.00 will show as 00000032;
6. Delete the digits showing a number other than 0 (zero);
Care: delete only the exact number of digits;
7. Enter the digit 0 (zero) for each digit deleted;
Care: enter only the exact number of digits.
8. Close the file and save.
You can now upload your EmpDupe to the ATO.