The number of Bank Reconciliation Reports that Reckon Accounts Premier and Enterprise will store is limited to 120 reports created in QuickBooks 2002 and later versions. Bank Reconciliation Reports created before QuickBooks 2002 will not be retained.
When the limit is reached, the oldest Bank Reconciliation Report will be deleted to make way for the new Bank Reconciliation Report.
Reckon Accounts Pro, Plus and Accounting only retain the last Bank Reconciliation Report created.
Bank Reconciliation Reports are generated based on information in the file at the time they are requested. They are not snapshots of the previous activity. If reconciled transactions are modified or deleted, the reports will reflect those changes and may differ from printed reports you keep on file.
Reckon Accounts Premier and Enterprise
When you are approaching the limit, you can save older Reconciliation reports as either an Excel file or PDF file
To create an Excel file:
1. Create a folder like Bank Reconciliations in Reckon Accounts’ common area for export files:
a. Windows7 & Vista: C:\ProgramData\Intuit\QuickBooks 20xx-xx\<version>20xx-xx\<QBi file>\Export Files\
b. Windows XP: C:\ProgramData\Intuit\QuickBooks 20xx-xx\<version>20xx-xx\<QBi file>\Export Files\
2. Open the old Bank Reconciliation Report, select Transactions cleared plus any changes made to those transactions since the reconciliation:
- This report will show the current state of each transaction cleared in your previous reconciliation for this account;
- Transactions that have been deleted or assigned to another account will no longer show;
- This report will open as a Reckon Accounts report.
3. Click Display then click on Export to send the information to Excel;
4. Give the file a unique and methodical name containing the date the reconciliation was made – eg, BRjun2005, or BR20050630.
QuickBooks Pro users can export their Bank Reconciliation file to an Excel file.
To create a PDF file:
Do the same as above, but when the report is displayed click on File then Save as PDF.