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Limitations in QuickBooks QBi series (2008/09 and later)
ID: 258 Category: Accounts - Business Range - Desktop & Hosted (previously QuickBooks) Status: Resolved Views: 2852

What are the limitations in Reckon Accounts ( previously QuickBooks) QBi series (2008/09 and later)?


Reckon Accounts (previously QuickBooks) can handle a maximum of 2 billion transactions. The maximum number of transactions is limited more by your computerís disk space and memory than by Reckon Accounts.

Each List in Reckon Accounts has a maximum number of items it can contain, as shown in the following tables below.

Reckon Accounts Accounting to Reckon Accounts Premier

Account List                                10,000
Name List *                                 14,500
Item List                                      14,500
Class List                                    10,000
Terms List                                   10,000
Customer Type List                     10,000
Shipping Method List                  10,000
Customer Message List               10,000
Payment Method List                  10,000
Memorised Transaction List        14,500
Memorised Report List                14,500
Template List                              10,000
Payroll Item List                           10,000
To Do Note List                          10,000
Job Type List                              10,000
Sales Rep List                            14,500
Price Level List                               100
Tax Code List                             10,000
Currency List                              10,000
Attribute Definitions List              10,000
Vehicle List                                 10,000
Workers Comp Code List            10,000
Billing Rate Level List                     100
Payment Template List               10 000
U/M Set List                            100,000
Payroll Schedule List                      200

* Employees, Customers, Suppliers and Other Names added together cannot exceed the 14,500 combined.

Reckon Accounts  Enterprise

Name List *                                   1,000,000
Item List                                        1,000,000
Memorised Transaction List               29,000
Memorised Report List                       29,000
Sales Rep List                                  29,000
Price Level List                                      200

Shipping Method List                  10,000

* Employees, Customers, Suppliers and Other Names added together cannot exceed the 1,000,000 combined)

Exchange Rate limitations:
Large exchange rates:  http://kb.reckon.com.au/issue_view.asp?ID=4045
*Overflow*:  http://kb.reckon.com.au/issue_view.asp?ID=4391

Practical Limitations

Reckon Accounts is designed, typically, for small businesses with 20 or fewer employees and annual revenue of less than three million dollars. The ideal use of Reckon Accounts is to keep at least two years of detailed transactions in a company data file so that you can run comparative reports and have prior-year project information.
The rate of growth of Reckon Accounts company data files varies significantly from company to company. There is no "average" or "typical" data file size, since businesses track different information. How quickly a file grows depends on the number of transactions, the amount of information entered per transaction, and the number of "links" per transaction.

For example, someone who enters 500 1-line invoices per month might find that their data file is smaller than another person who enters 100 5-line invoices per month, while someone who usually receives five separate payments per invoice would have a larger file than someone who typically receives only one payment per invoice.

If performance becomes an issue or you decide you do not want to keep detailed transactions for prior years, you can clean up your Reckon Accounts data file. Information on cleaning up your data file can be found via the Help menu in Reckon Accounts and will explain what is involved and what should be done before cleaning up your data file.

Please be sure to create and check you have at least one backup file before you make any changes.

Related Issues:
No related issue is available.

Submitted: 2/06/2008 Modified: 27/11/2018

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